Computer Guide

Printing Outlook Express Contact Lists

by George Skarbek - 5 December 2006

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Google

Q: When I travel away I would like to carry a printout of just the names and email addresses of my many contacts. Is there any way I can print a condensed version my "Outlook address book" without printing 100's of pages?

Yes, there are a few ways that this can be achieved. One way is to use a program such as FinePrint that can print two or four pages on an A4 sized sheet of paper. Depending on the quality of your printer and the quality if your eyesight, the four page layout can be readable and this will reduce the number of pages by a factor of four. FinePrint can be downloaded from: http://tinyurl.co.uk/zjqp

However, in my opinion there is a better way. Export the numbers to Excel and then print and if you still have many pages you can use FinePrint. To export into Excel open Outlook and click on File, Import and Export, Export and select Excel. Next you have to select Contacts from the list of folders that will be presented, give the output file name a meaningful name but more importantly remember what folder it will be placed and click Finished. I do not suggest mapping the fields, and the next step is to open that file and delete the large number of unwanted columns and keep just the ones that you need. For better presentation change the font to Arial or Arial Narrow also remember to delete the columns and not just clear the contents as you may have close to one hundred columns.

Quick hibernate

Q: Some months ago you gave a one line shortcut so that the computer can be shut down with one click and I have been using it a lot. Recently if I leave the computer unattended for an hour or two I put it into a hibernate state. Is there a one click solution for this as well?

Yes there is, and I assume that you are using Windows XP. Create a shortcut on the desktop by right-clicking and selecting New, Shortcut and add the following line:
%windir%\System32\rundll32.exe powrprof.dll,SetSuspendState

noting that there is only one space in this line and this is after the .exe  Then just give this shortcut a meaningful name and when you double-click on this icon Windows XP is gone to sleep.

To shut down the computer the line is: %windir%\System32\shutdown.exe -s -t 0
Note that the final character is a zero and not an o and the spaces between  s and  t are required

Finding Duplicate files

Q: I have a Dell laptop running Windows XP Home and mostly use Microsoft Office. All of my data is branched under My Documents. By bad planning with saving, I have several copies of the same file contents in different folders. Some have been renamed. Is there a command somewhere that looks for files (and lists them) with the same contents and/or the same file name?

There are several ways you can do this. If you know the name of a particular file then open Windows Explorer and right-click on My Documents and select Search or if you think that the files may be in other folders that are not under My Documents then right-click on the Drive C and search. Then look at the date these files were last modified to ensure that you keep the latest version.

The above method is OK if you have a few files that you wish to find. If there are a substantial number of files involved then you should use one of the many free programs that find duplicate files. See: www.programmersheaven.com/zone16/cat657/index.htm for a selection of programs where many have been rated by users.

I want my old URLs

Q: It would be appreciated if you could help with the following question? The address bar in I/Explorer 6 does not store URLs, when you click the down arrow the box is always empty. I have checked internet options but cannot work out what to do to correct the problem. My O/S is Windows 2000 Professional Service Pack 4

From the Tools menu, click Internet Options, Content tab, AutoComplete and tick Web Addresses and others if you want to speed up filling in Forms in the future.

Upgrading Office

Q: Can you please advise me, I have Microsoft Office 2000 installed at present; I have just purchased Office 2003 and wish to install. Will I lose any of my files and documents etc. stored on the old version? And if so how do I transfer them to the new Office 2003?

When you upgrade from Office 2000 to Office 2003 all your documents and setting will remain unchanged.

However, as a part of normal practice you should have current backups of your important documents, mail, contacts in case of a hard disk failure, a malicious virus or some other disaster. Consider the consequences if you loose the lot and you do not have an adequate backup.

 

To look at the e-book in PDF format, Computer Guide, based on these columns click here