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Q: I have a colleague who works in Word 2000 at the speed of 1000 startled gazelles. She relies on the spell checker but does not also read the copy. Consequently, if she types (for example) "manger" when she means "manager", the spell checker cannot help as "manger" is, of course, a proper word. The upshot is that emails with these errors go to the outside world and look slipshod (which it is). My question: is there a way of adjusting the dictionary so that, if she uses "manger" or "fro" for "for", words such as these, that are not otherwise commonly used, are shown as errors?
A: I am aware of the problem as there is one word that I occasionally mistype but the spell checker doesn't find it as it is another known word. The biggest problem with computers today is that they do what we tell them and not what we want. Fortunately there is a fix.
I use Word's AutoCorrect feature to replace a likely misspelt word with the one I want, highlighting it in red just in case I need to revert to the replaced word. In the unlikely case that I made a typo, I use the format, Painter, which fixes a problem in a couple of clicks. However, you don't have to set up the coloured replacement but just replace the normally incorrect words with the correct ones.
Click on Tools, AutoCorrect Options and enter "fro" in the Replace box and then in the With box type "for". If in the odd case she wants to use "fro", then, after typing, just press Ctrl + z or click undo.
To replace the word with a coloured correction type "for" and make it red, highlight and type Ctrl + c or click on Edit and Paste to put it into the buffer. Now open AutoCorrect and click On the Format Text button.
The word "for", in red, will appear in the correct spot and enter "fro" in the Replace box.
A: Firstly, for important files, you should back-up to alternate media on alternate days in case there is a fault on one disk and what is probably by now an elderly disk or a very rare virus that deletes files or disks.
In your case, it is not due to a virus but most likely caused by a fault in the disk.
The data has been recovered by Windows but it cannot find the names of the files so the recovered files are called xxx and have to be renamed by you when you find out what they contain.
If there are any missing files then the disk sectors where they reside are most likely faulty and there is very little chance of recovering them.